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Discover the best invoicing software for freelancers and agencies in 2025. Compare the top 7 tools to manage your finances, track time, and simplify billing.
Introduction
As a freelancer or agency owner, managing your finances and sending professional invoices is an essential part of running your business. With countless hours spent on projects, keeping track of your income, and maintaining a streamlined invoicing process can become overwhelming without the right tools.
Invoicing software can save you time, reduce errors, and make your workflow more efficient. These platforms provide everything from invoice creation to payment processing and tax tracking, helping you get paid faster and stay organized.
In this guide, we’ll dive into the top 7 invoicing software options for freelancers and agencies in 2025. We’ll explore the key features, pricing, pros, and cons of each tool, helping you choose the best solution for your business.
Why Use Invoicing Software for Your Business?
⏱ Save Time
Manual invoicing is tedious and error-prone. Invoicing software automates processes like generating invoices, tracking payments, and sending reminders, allowing you to focus on your core work.
Professional Appearance
Using invoicing software gives your business a polished and professional look. Customizable templates and branding options ensure that your invoices align with your brand identity.
Simplified Payments
With integrated payment processing, invoicing software allows clients to pay via credit card, PayPal, or bank transfers—making it easier for you to get paid on time.
Tax Tracking
Most invoicing software includes tax features, such as automatic calculations, helping you stay compliant and organized during tax season.
What to Look for in Invoicing Software?
1. Ease of Use
The platform should be intuitive and easy to use without a steep learning curve.
2. Customization
Ensure you can customize invoices to reflect your branding with your logo, colors, and personalized messages.
3. Integrations
Look for software that integrates with your existing tools, such as accounting software, time tracking apps, or project management platforms.
4. Payment Processing
Integrated payment processing options like PayPal, Stripe, or credit card payments can streamline your payment collection.
5. Tax Management
Automatic tax calculation and support for different tax rates can save you time and reduce mistakes.
6. Mobile Access
Invoicing software with mobile apps allows you to manage invoices on the go.
Top 7 Invoicing Software for Freelancers and Agencies in 2025
| Software | Best For | Starting Price | Key Features |
|---|---|---|---|
| FreshBooks | Freelancers & small businesses | $15/month | Time tracking, expense tracking, client portal |
| QuickBooks Online | Agencies & businesses with employees | $25/month | Invoicing, payroll, tax filing, accounting |
| Zoho Invoice | Small businesses | Free / $9/month | Recurring invoices, multi-currency support |
| Wave | Freelancers & solopreneurs | Free | Unlimited invoicing, accounting, receipts |
| Invoice Ninja | Freelancers & small businesses | Free / $10/month | Custom invoices, proposals, time tracking |
| AND.CO | Freelancers | $18/month | Invoice tracking, contract management, payment processing |
| Xero | Small to mid-sized agencies | $13/month | Invoicing, inventory tracking, accounting integration |
1. FreshBooks – Best for Freelancers and Small Businesses
Overview
FreshBooks is a well-known invoicing and accounting platform designed for freelancers and small businesses. It’s packed with features like time tracking, expense tracking, and invoicing, making it one of the top choices for professionals who want to stay organized and streamline their billing process.
Key Features
- Time Tracking: Track billable hours with ease and convert them into invoices.
- Recurring Invoices: Set up recurring billing for regular clients and automate your invoicing process.
- Expense Tracking: Easily track expenses and automatically categorize them for tax purposes.
- Client Portal: Share invoices, proposals, and receipts with your clients in a secure portal.
- Payment Processing: Accept payments through credit cards, ACH, PayPal, and Stripe.
Best For
- Freelancers looking for a comprehensive solution for invoicing and expense tracking.
Pricing
- Lite: $15/month for 5 clients
- Plus: $25/month for 50 clients
- Premium: $50/month for 500 clients
- Select: Custom pricing for larger businesses
✅ Pros
- Easy-to-use interface
- Great customer support
- Time-tracking and expense management integration
❌ Cons
- Limited customization options
- The pricing can increase as you scale
2. QuickBooks Online – Best for Agencies and Businesses with Employees
Overview
QuickBooks Online is one of the most popular accounting software options for businesses of all sizes. It provides robust features for invoicing, expense tracking, tax filing, and payroll. With its integration capabilities, it’s ideal for agencies or larger businesses that require comprehensive financial tools.
Key Features
- Invoicing: Customize professional invoices and send them directly to clients.
- Payroll Integration: Manage payroll and employee taxes.
- Tax Filing: Get tax calculations and file taxes directly from the platform.
- Expense Tracking: Easily track business expenses and link them to invoices.
- Integration: Integrates with banking apps, time tracking tools, and payment processors.
Best For
- Agencies and medium-sized businesses that need both invoicing and accounting functionalities.
Pricing
- Simple Start: $25/month (1 user, invoicing, and expenses)
- Essentials: $50/month (3 users, time tracking, and payroll)
- Plus: $80/month (5 users, project tracking)
- Advanced: $180/month (25+ users, advanced features)
✅ Pros
- Comprehensive accounting and tax features
- Integrates with various third-party applications
- Trusted by accountants and businesses worldwide
❌ Cons
- More expensive than other invoicing software
- Can be complex for beginners
3. Zoho Invoice – Best Free Invoicing Software for Small Businesses
Overview
Zoho Invoice is an intuitive invoicing software solution designed for small businesses and freelancers. It’s completely free for businesses that send up to 5 invoices per month, making it a great choice for those just getting started or working on a tight budget.
Key Features
- Recurring Invoices: Automate billing for repeat clients.
- Multi-Currency Support: Send invoices in different currencies and manage international clients.
- Expense Tracking: Track expenses related to specific projects or clients.
- Custom Templates: Create branded invoices with customizable templates.
- Payment Gateways: Accept payments through Stripe, PayPal, and more.
Best For
- Freelancers and small businesses on a budget who need essential invoicing features.
Pricing
- Free Plan: For up to 5 invoices/month
- Paid Plans: Start at $9/month for more advanced features.
✅ Pros
- Free for low-volume businesses
- Customizable templates and professional invoices
- Easy to use
❌ Cons
- Limited features on the free plan
- Advanced features require a paid plan
4. Wave – Best Free Invoicing Software for Freelancers
Overview
Wave is a free invoicing and accounting platform perfect for freelancers and solopreneurs. It offers unlimited invoicing, expense tracking, and basic accounting features, making it a popular choice for small-scale operations.
Key Features
- Unlimited Invoicing: Send unlimited invoices to clients for free.
- Receipt Scanning: Scan receipts and link them directly to expenses.
- Accounting: Basic accounting features like income and expense tracking.
- Bank Integration: Sync with your bank accounts for easy reconciliation.
- Payment Processing: Accept online payments via credit card or bank transfer (with a fee).
Best For
- Freelancers and solopreneurs looking for a free, no-frills invoicing solution.
Pricing
- Free: Unlimited invoicing and accounting features.
- Payment Processing: Fees apply for card payments (2.9% + 30¢ per transaction).
✅ Pros
- 100% free for invoicing and accounting
- Simple and intuitive interface
- No hidden fees
❌ Cons
- Limited features for larger businesses
- Payment processing fees can add up
5. Invoice Ninja – Best for Custom Invoices and Proposals
Overview
Invoice Ninja is an open-source invoicing tool for freelancers and small businesses. With both free and paid plans, it allows you to create invoices, proposals, quotes, and track time, making it a versatile tool for managing your
workflow.
Key Features
- Custom Invoices: Customize your invoices with logos, colors, and fields.
- Proposals & Quotes: Create professional proposals and quotes for your clients.
- Time Tracking: Track billable hours and link them to invoices.
- Integrations: Integrates with payment processors like PayPal, Stripe, and more.
- Client Portal: Allow clients to view and pay invoices online.
Best For
- Freelancers and small businesses that need advanced invoice customization and proposal management.
Pricing
- Free Plan: Includes basic invoicing, proposals, and time tracking.
- Pro Plan: $10/month for additional features and integrations.
✅ Pros
- Highly customizable invoices and proposals
- Time tracking and project management features
- Open-source and affordable pricing
❌ Cons
- The interface can feel a bit dated
- Limited integrations on the free plan
6. AND.CO – Best for Freelancers Who Need Contract Management
Overview
AND.CO is a freelancing-focused invoicing tool that combines contracts, invoices, and payment processing in one platform. It’s ideal for freelancers who need to manage contracts alongside their invoicing.
Key Features
- Contracts: Generate legally binding contracts and send them to clients.
- Time Tracking: Track billable hours and convert them into invoices.
- Invoicing & Payments: Create and send invoices, and accept online payments.
- Expense Tracking: Manage your business expenses and categorize them for tax purposes.
- Mobile App: Manage everything on the go with a mobile app.
Best For
- Freelancers who need to manage contracts and invoices in one platform.
Pricing
- Pro Plan: $18/month
✅ Pros
- Contract management included
- Mobile access for managing invoices on the go
- Integrates with PayPal and Stripe
❌ Cons
- Relatively expensive for freelancers on a budget
7. Xero – Best for Small to Mid-Sized Agencies
Overview
Xero is an all-in-one accounting software that provides invoicing, accounting, and reporting tools. It’s ideal for small to mid-sized agencies and businesses looking for a comprehensive solution to manage their finances.
Key Features
- Invoicing: Create custom invoices and send them directly to clients.
- Bank Reconciliation: Automatically match bank transactions with invoices.
- Inventory Tracking: Manage inventory, purchase orders, and bills.
- Reporting: Generate financial reports for tax purposes or budgeting.
- Multi-Currency Support: Accept payments in multiple currencies for international clients.
Best For
- Small to mid-sized agencies that require both invoicing and accounting tools.
Pricing
- Starter: $13/month
- Standard: $37/month
- Premium: $70/month
✅ Pros
- Comprehensive accounting features
- Integration with over 800 apps
- Supports multi-currency transactions
❌ Cons
- May be too complex for very small businesses
- No free plan available
Conclusion
Choosing the right invoicing software for your business is critical for managing finances and ensuring that you get paid on time. Whether you’re a freelancer, agency owner, or small business, there are tools available that can help streamline your invoicing process.
- FreshBooks is great for freelancers and small businesses looking for ease of use and full financial management.
- QuickBooks Online offers advanced features for agencies and businesses with employees.
- Zoho Invoice and Wave provide free invoicing solutions for small businesses.
- Invoice Ninja and AND.CO stand out for customization and proposal management.
- Xero is ideal for agencies and growing businesses that need an all-in-one accounting platform.
Evaluate each software based on your needs, budget, and desired features to choose the best fit for your business.